Vendors
The 25th Anniversary of Shambhala Music Festival is approaching and we are excited to welcome our vendors back, old and new.
The Artisan Market at Shambhala Music Festival acts as a platform for artists and unique designers to showcase their creations to guests, all while boasting a creative shopping experience that is enticing. Whether your wares are funky, locally handmade, fair-trade imports, creatively designed or lovingly curated, Shambhala Music Festival would love to include your creations in the heart of our downtown Artisan Market.
VENDING AT SHAMBHALA 2024
Please note we have 3 categories of vendors that we are currently receiving applications for. These categories all have different vetting and application processes.a
1. Market or Service Vendors (artisans, small-medium businesses, not food-related)
2. Community Service Vendors (individuals offering a unique service for our community tent)
3. Food Vendors
You will find the application links in the relevant sections below.
MARKET / SERVICE VENDOR APPLICATION
Our Market Vendor Court, situated at the heart of our downtown area, provides an opportune location for an array of artisans to showcase their wares to EDM connoisseurs. Each stage provides a home for a unique set of guests, bringing forward the diversity of guests within the EDM community. On average, the majority of our guests pass through the Market Vendor Court a minimum of 3 times per day when travelling to and from their campsites.
If you have a quality product and a unique welcoming set-up, we encourage you to fill out an application below. We will be reviewing all applications and short-listing candidates for the next step in the process which will tentatively begin in January 2024.
Locally sourced, locally handcrafted goods are very important to Shambhala and we want to ensure they are well represented within our Artisan Vendor Court. We understand that many local artisans face reduced margins and higher costs when creating their products. For this reason, we reserve a section of our Artisan Market area specifically for you. If your products are sourced and produced locally, please indicate this when filling out your application. Upon reviewing your application, our Vendor Coordinators will review your products and determine if you can compete within this special tier.
Please note that we will be short-listing more vendors than we will have booth space for. Even if you are short-listed to compete in the auction process, you are not guaranteed a booth. *Please note: Applications with THC and CBD edibles or smoking paraphernalia will not be accepted.
MARKET OR SERVICE VENDOR APPLICATION DEADLINES
Market & Service Vendor Applications close – February 29,2024
Notifications will be delivered to successful applicants with auction instructions – by March 9, 2024
Local Handcrafted Artisan March 19, 2024. Auction open 10:00am PST. Auction close 10:30am PST.
Tier One Auction – March 20, 2024. Auction open 10:00am PST. Auction close 10:30am PST.
Tier Two Auction – March 21, 2024. Auction open 10:00am PST. Auction close 10:30am PST.
Please note that all vendors must be available 15 minutes prior to the auction and for a minimum of 1 hour post-auction for booth allocation and payment processing.
FAQS - MARKET / SERVICE VENDORS
What hours do I need to stay open?
It depends on which Tier you are in. Each Tier has the following hours of operation:
Artisan: 10:00 am until 10:00 pm;
Tier Two: 10:00 am – Midnight;
Tier One: 10:00am – 02:00am
Service Vendors: A minimum of 12 hours - by agreement with the Vendor Services Manager.
When can vendors arrive on site?
The arrival times for Market & Service Vendors are between 9:00 am and noon PST, on Sunday and Monday before showtime.
What day does the market open?
The Market opens Tuesday before showtime; all setup must be completed by Monday evening for signoff.
When is the payment for the booth due?
The payment and fees will be confirmed soon, and all applicants will be informed of the information before applications close. Payment plan options are unavailable for 2024.
What is the final day the Market Vendors can request tickets?
The final day for Vendors to request extra tickets for their booth location is the final payment date. Vendors should note that these credentials are for staff only therefore you may be requested to provide a schedule.
Do I really need to be open on Monday post-festival?
Yes, it is a contractual agreement that all vendors in the Market Area are required to stay open until 2:00 pm on Monday. Please note that closing time after that is fluid.
When do market vendors need to be off the property?
We request that you depart before dark on Monday. Those Vendors who need more time to take down their booth should contact the Market Vendor Manager to discuss other exit arrangements.
COMMUNITY SERVICE VENDORS
The Community Tent is a great way to try your service before you invest in a location of your own through our auction process at the festival.
Special call out to all bodyworkers, airbrushers & body painters, tarot readers & mystics, hair-cutters, braiders, barbers, and more: this year there is a special focus on bringing in more service-based vendors. We encourage anyone offering unique services to apply. We look for services that will create an unforgettable experience for our guests. Only 8 locations are available.
What are the parameters for this area?
Parameters for this area are:
- A small spot in the Community Tent to offer your service
- A flat fee rate of $685. (Payment is due 5 days after your application is approved)
- Your service pricing is $25, $45 and $65 (please frame what you provide in accordance with that.)
*PLEASE NOTE THAT INDIVIDUALS DOING MASSAGE OR BODYWORK ARE REQUIRED TO BE CERTIFIED AND HAVE INSURANCE.
Community Vendors are individuals who come from the general public of the festival. Space in this area is limited and Vendors will be selected on their creativity and the diversity of the offerings. Previous selection does not guarantee selection in subsequent years.
COMMUNITY SERVICE VENDORS APPLICATION
FOOD VENDORS
Returning Food Vendors do not need to re-apply. Our Food Vendor Manager will be contacting you to confirm arrangements for this year in early spring.
Have you got a tasty, unique menu that the Shambhala guests would love? Food vending at Shambhala is a great way to expose your brand to 20,000 guests, artists, crew and contractors and we are always looking for delicious and nourishing food vendors to feed our Farmily.
Note: applications that include foods that current Vendors serve will be refused.
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