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Vendors
The 26th Anniversary of Shambhala Music Festival is approaching and we are excited to welcome our vendors back, old and new.
The Vendor Market at Shambhala Music Festival acts as a platform for diverse vendors and unique designers to showcase their creations to guests, all while boasting a creative shopping experience that is enticing. Whether your wares are funky, locally handmade, fair-trade imports, creatively designed or lovingly curated, Shambhala Music Festival would love to include your creations in the heart of our downtown Artisan Market.
VENDING AT SHAMBHALA 2025
Please note we have 3 categories of vendors, each with a different vetting and application process.
1. Market or Service Vendors (designers, artisans, small-medium businesses, not food-related)
2. Community Vendors (individuals offering a unique service within our community tent)
3. Food Vendors
MARKET or SERVICE VENDORS
Our Vendor Market, situated at the heart of our downtown area, provides an opportune location for an array of specialized businesses to showcase their wares to festival enthusiasts. Each stage provides a home for a unique set of guests, bringing forward the diversity of guests within the EDM community. On average, the majority of our guests pass through the Market Vendor Court a minimum of 3 times per day when travelling to and from their campsites.
If you have a quality product and a unique welcoming set-up, we encourage you to fill out an application below. We will be reviewing all applications and short-listing candidates for the next step in the process which will tentatively begin in January 2025.
Locally sourced, locally handcrafted goods are very important to Shambhala and we want to ensure they are well-represented within our Vendor Market. We understand that many local designers face reduced margins and higher costs when creating their products. For this reason, we reserve a section of our Vendor Market specifically for local creators. If your products are sourced and produced locally, please indicate this when filling out your application. Upon reviewing your application, our Vendor Coordinators will review your products and determine if you can compete within this special tier.
PLEASE NOTE: We will be short-listing more vendors than we will have booth space for. Even if you are short-listed to compete in the auction process, you are not guaranteed a booth.
We do not accept vendors with the following offerings: THC and CBD edibles; Smoking paraphernalia/accessories; Alcohol; Cell phone charging equipment; Earbuds / earplugs; Energy drinks; Feathers; Glass; Handheld laser pointers; Illegal substances; Open fire goods; Shambhala Music Festival branded merchandise of any kind; Synthetic feathers and boas; Tobacco or cannabis products, including cigarettes and vapes; Selling or distributing non-fungible tokens (NFTs).
MARKET OR SERVICE VENDOR APPLICATION DEADLINES
Market & Service Vendor Applications close – February 29, 2025
Notifications will be delivered to successful applicants with auction instructions – by March 9, 2025.
Tier One Auction – March 18, 2025. Auction open 10:00 am PST. Auction close 10:30 am PST.
Local Handcrafted Artisan March 19, 2025. Auction open 10:00 am PST. Auction close 10:30 am PST.
Tier Two Auction – March 20, 2025. Auction open 10:00am PST. Auction close 10:30am PST.
Please note that all vendors must be available 15 minutes prior to the auction and for a minimum of 1-hour post-auction for booth allocation and payment processing.
*Dates are subject to modification at the discretion of Shambhala Music Festival.*
FAQS - MARKET / SERVICE VENDORS
What hours do I need to stay open?
It depends on which Tier you are in. Each Tier has the following hours of operation:
Artisan Tier: 10:00 am until 10:00 pm;
Tier Two: 10:00 am – Midnight;
Tier One: 10:00am – 02:00am
Service Vendors: A minimum of 12 hours - by agreement with the Vendor Services Manager.
When can vendors arrive on site?
The arrival times for Market & Service Vendors are between 9:00 am and noon PST, on Sunday and Monday before showtime.
What day does the market open?
The Market opens Tuesday before showtime; all setup must be completed by Monday evening for the vendor to remain in good standing.
When is the payment for the booth due?
The payment and fees will be confirmed soon, and all applicants will be informed of the information before applications close. Payment plan options are unavailable for 2025.
What is the final day the Market Vendors can request tickets?
The final day for Vendors to request extra tickets for their booth location is the final payment date. Vendors should note that these credentials are for staff only therefore you may be requested to provide a schedule.
Do I really need to be open on Monday post-festival?
Yes, it is a contractual agreement that all vendors in the Market Area are required to stay open until 4:00 pm on Monday. Please note that closing time after that is fluid.
When do market vendors need to be off the property?
We request that you depart before dark on Monday. Those Vendors who need more time to take down their booth can depart before dark on Tuesday and should contact the Market Vendor Team to discuss exit arrangements.
Further VENDOR applications:
Community Tent Vendors
The Community Tent is a great way to try your service before you invest in a location of your own through our auction process at the festival.
Special call out to all bodyworkers, tarot readers & mystics, energy workers and more: this year there is a special focus on bringing in more service-based vendors. We encourage anyone offering unique services to apply. We look for services that will create an unforgettable experience for our guests. Only 8 spots are available.
What are the parameters REQUIRED FOR COMMUNITY TENT VENDORS?
*PLEASE NOTE THAT INDIVIDUALS DOING MASSAGE OR BODYWORK ARE REQUIRED TO BE CERTIFIED AND HAVE LIABILITY INSURANCE.
Parameters for this area are:
- A small spot in the Community Tent to offer your service
- A flat fee rate of $755. (Payment is due 5 days after your application is approved)
- Your service pricing is $35, $55 and $75 (please frame your offerings in accordance with this pricing model)
Community Vendors are individuals who come from the general public of the festival. Space in this area is limited and Vendors will be selected on their creativity and the diversity of the offerings. Previous selection does not guarantee selection in subsequent years.
FOOD VENDORS
Have you got a tasty, unique menu that the Shambhala guests would love? Food vending at Shambhala is a great way to expose your brand to 20,000 guests, artists, crew and contractors and we are always looking for delicious and nourishing food vendors to feed our Farmily.
Previous selection does not guarantee selection in subsequent years. We request that both Returning and New Food Vendor Applicants apply through the form below.
Note: applications that include foods that current Vendors serve will be refused.
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